League By-Laws

HAZEL DELL LITTLE LEAGUE, INCORPORATED
BY-LAWS

ARTICLE I – Name

This organization shall be known as Hazel Dell Little League Incorporated.

ARTICLE II – Mission Statement

Section 1.
The objective of Hazel Dell Little League, Incorporated shall be to  firmly implant in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority so that they may be well adjusted, stronger and happier children and that they will grow to be good, decent and trustworthy citizens of the community.
Section 2.
To achieve this objective Hazel Dell Little League, Incorporated, will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of the games is secondary, and the molding of future citizens is of prime importance. In accordance with section 501(c)(3) of the Federal Internal Code, Hazel Dell Little League, Incorporated shall operate exclusively as a non-profit, educational organization, providing a supervised program of competitive baseball games. No part of the net earnings shall insure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign of behalf of any candidate for public office.
ARTICLE III – Membership
Section 1. Eligibility

Any person sincerely interested in active participation to affect the objective of the League may apply to become a member. All interested Board Members, Managers, Coaches, Umpires and Concession Stand workers must complete a Washington Sate Patrol background check. Upon review by the Board of Directors, participation in the League can be suspended or revoked.

A.  The Board of Directors, by a two-thirds (2/3) majority vote of a quorum present at any duly constituted meeting, shall have the authority to discipline, suspend or terminate the membership of any member of any class when the conduct of such person is considered detrimental to the best interest of Hazel Dell Little League Incorporated, and/or Little League Baseball. The member involved shall be notified of such meeting, informed of the nature of the charges and given the opportunity to appear at the meeting to answer such charges.
B.          The Board of Directors shall, in the case of a player member, give notice to the Manager of the team of which the player is assigned. Said Manager shall appear, in the capacity of an advisor with the player before a duly appointed committee of the Board of Directors, which shall have the full power to suspend or revoke such player’s right to future participation.

Section 2. Classes

There shall be the following classes of members.

A.       PLAYER MEMBERS. Any player candidate meeting the requirement of the Little League Regulation IV and who resides within the physical boundaries of Hazel Dell Little League Incorporated, shall be eligible to compete for participation; but shall have no rights, duties or obligations in the management or in the property of Hazel Dell Little League, Incorporated.

B.       GENERAL MEMBERS. Any adult actively interested in furthering the objectives of Hazel Dell Little League Incorporated may become a member upon receipt of application. The Secretary shall maintain the role of membership to qualify voting members. Only general members in good standing are eligible to vote at the annual meeting.
C.      As used hereinafter, the word “member,” shall refer to a General Member, unless otherwise notes.

ARTICLE IV – DUES

Section 1.

A reasonable participation fee may be assessed as a parent’s obligation to assure operational continuity of Hazel Dell Little League, Incorporated. At no time shall payment of said fee be a prerequisite for participation in Little League Baseball as in accordance with Little League Regulation XII/(c).

Section 2.

Dues for Members may be fixed at such amount as the Board of Directors shall determine prior to the beginning of any membership period.

ARTICLE V – MEETINGS

Section 1. Annual Meeting

The annual meeting of the membership of Hazel Dell Little League, Incorporated shall be no later than the third Saturday in June each year for the purpose of electing a Board of Directors, receiving reports and for the transaction of business as may properly come before the meeting.
Notice of each meeting of the membership shall be given at least ten (10) days in advance thereof setting forth the place and time of the meeting. The Board of Directors may give notice to the membership in any form deemed appropriate.

Section 2. Special Meetings

A.    Special meetings of the membership shall be held: at the call of the President, secretary, or member of the Board of Directors; or
B.    Upon written request of at least ten (10) members, the President shall call a special meeting of the membership to consider a specific subject.; and

C.    No business other than that specified in the notice of the meeting shall be transacted at any special meeting of the membership.

Section 3. Voting

Only members in good standing shall be entitled to vote at any general meeting of Hazel Dell Little League, Incorporated.

ARTICLE VI – BOARD OF DIRECTORS

Section 1. Board and Number

The management of the property and affairs of Hazel Dell Little League, Incorporated shall be vested in the Board of Directors. Elected Board members shall enter upon performance of their duties on the first day of October.

The Board of Directors shall consist of the following:
President
Vice President
Secretary
Treasurer
Player Agent
Player Agent (13-18 years)
Chief Umpire
Coaches Agent
Information Officer
Public Relations Director/Safety Officer
Equipment Manager
Groundskeeper
Sponsor Representative
Commissioner of National (Major) League
Commissioner of American (Minor) League
Commissioner of Pacific Coast (Training) League
Commission of Pioneer (T-Ball) League
Senior League Vice President
Fall Ball Commissioner
HB Fuller Advisory

Auxiliary Positions:
Auction Coordinator
Concession Stand Manager
Fundraising Coordinator
Team Parent Coordinator

Section 2. Limitations

1.  The Chief Umpire shall not manage or coach a team in the division in which he/she umpires.

2.  The President and Vice President may manage, coach, and umpire, but may not serve on the protest committees of the respective divisions.

3.  The Commissioners may manage or coach a team, but not in their respective divisions.

4.  The Senior League Player Agent and Senior League Vice President may be the Manager or Coach of a team in any division other than Junior, Senior or Big League.

Section 3. Required members

The number of Managers elected to the Board of Directors shall not exceed a minority of the total number of Board Members.

Section 4. Annual Election and Term of Office

The Board of Directors shall be elected at the annual meeting of the membership to serve for a term of one (1) year, beginning October 1, by a majority vote of members present.

Section 5. Vacancies

If any vacancy occurs on the Board of Directors, it may be filled by the majority vote of the remaining Board Members at any regular meeting or any special meeting called for that purpose.

Section 6. Meetings, Notice and Quorum

Regular meetings of the Board of Directors shall be held on a regular monthly basis as determined by the Board. The President may, when deemed advisable, and the Secretary shall, upon written request of five (5) Directors, issue a call for a special meeting of the Board. Notice of such special meetings shall be given at least 24 hours before the appointed time and day of the meeting. The President or Secretary shall give notice of such special meetings to each Director either in writing, by telephone or in person. The notice of a special meeting shall include the purpose of the meeting and no other business not so stated may be acted upon. At least eight (8) members of the Board of Directors shall constitute a quorum for the transaction of business.

Section 7. Duties and Powers

The Board of Directors shall have the full power and the authority to manage the properties, affairs and activities of Hazel Dell Little League, Incorporated. The Board may adopt such rules and regulations as it deems necessary for the operational continuity of the League.

The Board shall have the power, by a two-thirds (2/3) majority vote of those present at any regular or special meeting to discipline suspend or remove any Director, Officer, or Member of Hazel Dell Little League, Incorporated, in accordance with the procedure set forth in Article II Section 3(a) of these bylaws.

Section 8. Attendance

Any member of the Board of Directors that is not in attendance of more than three (3) scheduled meetings will be subject to discipline, suspension or removal by a two-thirds (2/3) majority vote of those present at any regular or special meeting in accordance with Article V Section 3 of these bylaws.

ARTICLE VII – COMMITTEES

The Board shall establish such committees as it deems necessary and shall determine the method of appointments to committees as per Little League guidelines.
Hazel Dell Little League, Incorporated has set the following committees: Registration, Bi-Laws, Open/Closing Ceremonies, Hit-a-Thon, Auction, Rules, Player/Coach Development, Tournaments. A board member appointment to the listed committees is attached.

 

ARTICLE VIII – OFFICERS DUTIES AND POWERS

Section 1. President – The President shall:

A.     Conduct the affairs of the League and execute the policies established by the Board of Directors.
B.     Present a report of the condition of the League at the annual meeting.
C.    Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the League.
D.    Be responsible for the conduct of Hazel Dell Little League Incorporated in strict conformity to the policies, principles, Official Rules and Regulations of Little League Baseball as agreed to under the conditions of the charter issued the League by said organization.
E.     Investigate complaints, irregularities, and conditions detrimental to the League and report thereon to the Board of Directors or Executive Committee as circumstances warrant.
F.     Prepare and submit an annual budget to the Board of Directors and be responsible for the proper executing thereof.
G.    With the assistance of the Player Agent(s), examine the application and proof of age documents of every player candidate and to certify residence and age eligibility before the player be accepted for tryouts and selection.

H.     Attend all Presidents’ meetings conducted by District 6.

I.         Appoint Umpires, with approval of the Board.

Section 2. Vice President – The Vice President shall:

A.     During the absence of the President perform the duties of the President (if so appointed by the Board of Directors to do so).
B.     Maintain and review, annually, the bylaws of this organization.
C.    Act as parliamentarian at all meetings of the Board of Directors.
D.    Procure practice fields and make up and distribute practice schedules.

E.     Will volunteer to participate on at least one committee.

F.     Will attend all board meetings.

G.    Perform such duties as assigned by the President or Board of Directors.

Section 3. Secretary – The Secretary shall:

A.     Be responsible for recording the activities of the League.

B.     Maintain a list of all members, Directors and committees.

C.    Give notice of all meetings of the League.

D.    Keep minutes of the meetings of the General Membership, Board of Directors and the Executive committee.

E.     Post a copy of the bylaws and minutes of each meeting for public display.

F.     Will volunteer to participate on at least one committee.

G.    Will attend all board meetings.

H.     Perform other duties as assigned by the President and Board of Directors.

Section 4. Treasurer – The Treasurer shall:

A.     Perform such duties as hereinafter specifically set forth and other such duties as are customarily incidental to the office of Treasurer or may be assigned by the Board of Directors.

B.     Receive all monies and securities, and deposit it in a depository approved by the Board of Directors.

C.    Keep records for the receipt and disbursement of all monies and securities of the League, including the Auxiliary. Record all payments from allotted funds and draw checks thereof.

D.    Assist the President in preparing an annual budget for submission to the Board of Directors.

E.     Prepare an annual financial report under the direction of the President for submission at the annual meeting.

F.     The Treasurer, President, Vice President and Secretary shall be authorized signatures on checks written on behalf of the League. Two signatures shall be required on all checks. One signature must be that of the Treasurer and no two signatures will be that of family members.

G.    Coordinate with PR & Safety Officer in regard to all insurance payments.

H.     Will attend all board meetings.

I.         Perform other duties as assigned by the President or Board of Directors.

Section 5. Player Agent – The Player Agent shall:

A.     Record all player transactions and maintain up-to-date records thereof.

B.     Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

C.    Conduct the player auction or draft and all other player transactions or selection meetings.

D.    Work with Information Officer to prepare and maintain Player Agent’s list showing name and age of each candidate.

E.     Work with Information Officer to prepare, for the President’s signature, submissions to Little League Headquarters; team roster, including players’ claims and tournament eligibility affidavit.

F.     Notify Little League headquarters of any subsequent player replacements or trades.

G.    Will volunteer to participate on at least one committee.

H.     Will attend all board meetings.

I.         Perform other duties as assigned by the president or Board of Directors.

Section 6. Senior League Player Agent – The Senior League Player Agent shall:

A.     Record all Junior, Senior and big league player transactions and maintain accurate record thereof.

B.     Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

C.    Conduct the player auction or draft and all other player transactions or selection meetings.

D.    Work with Information Officer to prepare and maintain Player Agent’s list showing name and age of each candidate.

E.     Work with Information Officer to prepare the President’s signature and submissions to Little League Headquarters, team roster, including player’s claims and tournament eligibility affidavit.

F.     Notify Little League headquarters of any subsequent player replacements or trades.

G.    Will volunteer to participate on at least one committee.

H.     Will attend all board meetings.

I.         Perform other duties as assigned by the president or Board of Directors.

Section 7. Chief Umpire – The Chief Umpire shall:

A.    Be responsible for the recruitment, sign up and dismissal of umpires and for arranging training of the same.

B.    Be knowledgeable of the Rules and Regulation of Little League Baseball.

C.    Shall be responsible for the scheduling of official scorekeepers and for all major and minor league games.

D.    Be responsible for the scheduling of umpires for regular season and makeup games as scheduled by the commissioners and ensuring that qualified umpires are at each game.

E.    Be responsible for the inventory, storage and repair of all umpire equipment

F.     Prepare a budget for board approval.

G.    Will volunteer to participate on at least one committee.

H.    Will attend all board meetings.

I.        Perform other duties as assigned by the President or board of Directors.

Section 8. Public Relations Director/Safety Officer – The Public Relations/Safety Officer shall:

A.     Be responsible for all League news releases.

B.     Keep the reader board posted with all information regarding the League.

C.    Enforce safety rules and see that safe conditions are maintained on the playing fields.

D.    Offer safety clinics for all Managers and Coaches.

E.     Visit practice fields at the beginning of the season to explain safety tips and procedures to the Managers, Coaches and players and ensure that they are carried out.

F.     Acquire appropriate insurance and file all accident claims as required by Little League Baseball.

G.    Prepare a budget for Board approval.

H.     Will volunteer to participate on at least one committee.

I.         Will attend all board meetings.

J.      Perform other duties as assigned by the President or Board of Directors.

 

Section 9. Equipment Manager – The Equipment Manager shall:

A.     Maintain an inventory of all equipment, excluding umpire equipment.

B.     Conduct collections and distribution of equipment and uniforms.

C.    Establish a system for replacement of equipment and uniforms.

D.    Prepare a budget for Board approval.

E.     Will volunteer to participate on at least one committee.

F.     Will attend all board meetings.

G.    Perform other duties as assigned by the President or Board of Directors.

 

Section 10. Groundskeeper – The Groundskeeper shall:

A.     Be responsible for the care of the fields.

B.     Schedule and supervise all work parties and work with commissioners to schedule weekly clean up of fields.

C.    Be responsible for the care and inventory of all field equipment.

D.    Prepare a budget for Board approval.

E.     Will volunteer to participate on at least one committee.

F.     Will attend all board meetings.

G.    Perform other duties as assigned by the President or Board of Directors.

 

Section 11. Sponsor Representative – The Sponsor Representative shall:

A.     Be responsible for the recruitment of sponsors.

B.     Be responsible for the procurement, hanging and storage of sponsor signs.

C.    Supervise the layout and printing of the League handbook.

D.    Keep records of all business transactions pertaining to the office.

E.     Work with League Treasurer on collections of sponsor fees.

F.     Prepare a budget for Board approval.

G.    Will volunteer to participate on at least one committee.

H.     Will attend all board meetings.

I.         Perform other duties as assigned by the President or Board of Directors.

 

Section 12. League Commissioners – The League Commissioners shall:

A.       Have the responsibility for managing the affairs of their respective divisions.

B.       Represent the division(s) in actions requiring Board review.

C.      Develop the game schedules, working with information officer and present to the Board for review, and reschedule rain out or incomplete games and report to the chief umpire.

D.      Supervise Managers and Coaches, and aid them in promoting the effective operation of the divisions.

E.       Act at once upon any and all problems, which might occur within the division.

F.       Post League standings on a regular basis (national league only).

G.      Coordinate with Equipment Managers in regards to equipment and uniform handouts and returns.

H.       Coordinate with Groundskeeper on work parties and schedule clean up dates.

I.           Will volunteer to participate on at least one committee.

J.        Will attend all board meetings.

K.       Perform other duties as assigned by the President or Board of Directors.

 

Section 13. Senior League Vice President – The Senior League Vice President shall:

A.       Have the responsibility for managing the affairs of Junior, Senior and Big League Baseball.

B.       Represent the division in any action requiring Board review.

C.      Represent the division in any action within the District, pertaining to Inter-league or combined play.

D.      Develop game schedules and present for Board review.

E.       Supervise Managers and Coaches, and aid them in promoting the effective operation of divisions.

F.        Act at once upon any and all problems occurring within and of the divisions.

G.       Coordinate with Groundskeeper on work parties and schedule clean up dates.

H.       Will volunteer to participate on at least one committee.

I.           Will attend all board meetings.

J.        Perform other duties as assigned by the President or Board of Directors.

 

Section 14. HB Fuller Advisory Representative – The HB Fuller Advisory Representative shall:

A.       Be responsible for maintaining relationship with HB Fuller.,

B.       Keep the Board appraised of property lease and any changes thereof.

C.      Be responsible for relationship with sub leasers, (i.e. County Parks, Salmon Creek Soccer).

D.      Will volunteer to participate on at least one committee.

E.       Will attend all board meetings.

F.       Perform other duties as assigned by the President or Board of Directors.

 

Section 15. Concession Stand Manager – The Concession Stand Manager shall:

A.    Be responsible for the hired position of concession stand operator.

B.    Purchase all supplies for the concession stand.

C.    Be responsible for monitoring of opening and closing the concession stand each day by the concession stand operator.

D.    Maintain complete records of all transactions which take place with the concession stand or for the operation thereof.

E.    Prepare a budget for Board approval.

F.     Perform other duties as assigned by the President or the Board of Directors.

 

ARTICLE IX – OTHER OFFICIALS

The President recommends all Managers and Coaches for board approval. The Board of Directors shall have the authority to prescribe the scope of their duties and responsibilities. No Director, Officer or member of this corporation shall receive any salary, compensation or any emolument from the corporation for service rendered in that capacity.

The protect committee shall be comprised of the President, Player Agent, and one or more Board Member(s) who are not a Manager, Coach or Umpire appointed by the President.

ARTICLE X – AFFILIATION

Section 1. Charter

Hazel Dell Little League, Incorporated shall apply annually for a charter from Little League Baseball, Incorporated and shall do all things necessary to obtain and maintain such charter.

Section 2. Rules and Regulations

The Official Rules and Regulations as published by Little League Baseball, Incorporated shall be binding on Hazel Dell Little League, Incorporated.

Section 3. Local League Rules

The local rules of this league shall be adopted by the Board of Directors at a meeting to be held not less than one (1) month previous to the first scheduled game of the season. Local rules will in no way conflict with the rules and regulations of Little League Baseball, Incorporated.


ARTICLE XI  - POST SEASON PLAY ALL-STAR TOURNAMENT SELECTION

Tournament team(s) will be announced at a General Membership meeting of the League. Tournament selection shall be determined by the Player Agents (of their respective divisions). The Board of Directors shall devise an appropriate evaluation program to aid in the selection of players, Managers and Coaches of tournament teams. A tournament roster shall not exceed the limit set by Little League Baseball. There shall be no alternates, announced or unannounced. If a replacement is needed, the manager shall contact the Player Agent of eligible candidates. To be considered an eligible candidate all players must try out and have a copy of their birth certificate on record.

ARTICLE XII – ELIGIBLE CANDIDATES

Boys and girls of league age should participate in league tryouts. If an eligible boy/girl of American, National, Junior, Senior or Big League age does not try out, he/she will not be eligible for their respective division All-Star Team for the remainder of the playing season. If a candidate is unable to attend the tryout sessions due to extenuating circumstances, they may petition the Board to be excused form tryouts. (Exceptions: returning players to American, National, Senior and Big League teams are not required to tryout).

ARTICLE XIII – DRAFT SYSTEM

Hazel Dell Little League, Incorporated shall abide by the draft system (Plan A) as spelled out in the Little League Baseball Handbook and Manual.

Section 1. The age limits of the respective divisions are as follows:

–T-Ball ages 5-6

–Pac-Coast ages 7-8

–American League ages 9-10

– National League ages 11-12

–Junior League age 13-14

–Senior League ages 15-16

–Big League ages 16-17

Section 2. Draft Options

Managers and 1st Coaches having sons or daughters eligible for the draft must state in writing their desire to draft them. Such written notice must be given to the Player Agent at least two (2) weeks prior to tryouts. Players who have managers options exercised on them will remain on that team for the duration of the season. If the Manager or 1stCoach chooses the option may be waived. There shall be no options after the draft. When a vacancy occurs during the playing season, the player selected becomes a permanent member of that team and is governed by the same regulations as all members of the team selected in the spring.


ARTICLE XIV – FINANCIAL AND ACCOUNTING

Section 1.

The Board of Directors shall decide all matters pertaining to the finances of the League and it shall place all income, including auxiliary funds, in a common league treasury, directing the expenditure of same in such a manner as will give no individual or team an advantage over those in competition with such individual or team.

Section 2.

The Board shall not permit the contribution of funds or property to individual teams, but shall solicit it for the common treasurer of the local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the local League.

Section 3.

The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all funds so raised are placed in the League treasury.

Section 4.

The Board shall not permit disbursement of funds for other than the conduct of the League activities in accordance with rules and policies of Little League Baseball.

Section 5.

No Director, Officer, or Member of the League shall receive, directly or indirectly, any salary, compensation or emolument from the League for services rendered as said official.

Section 6.

All monies received including Auxiliary funds, shall be deposited to the credit of Hazel Dell Little League, Incorporated into an account with an institution approved by the Board.

Section 7.

The fiscal year of the League shall begin on the first day of October and end on the last day of September.

Section 8.

Distribution of the property upon dissolution of the League and after all outstanding debts and claims have been satisfied, shall be to other such Federally Incorporated entities maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under section 501(c)(3) of the Internal Revenue Code or any future corresponding provision.



ARTCILE XV – AMENDMENTS


This constitution and by-laws may be amended, repealed or altered in whole or in part, by a majority vote at any duly organized meeting of the members, provided such notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated for approval.


                                                                                                                       


President                                                                   Date


                                                                                                                 


Vice President                                                       Date